Privacy Policy

At iSchoolify, we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, store, and safeguard your information when you use our platform, applications, and services.

1 Information We Collect

We may collect the following categories of information:

Personal Information

Full name, email address, phone number, home address, date of birth, gender, and other identifiers provided during registration.

Student & Parent Data

Academic records, attendance, grades, disciplinary history, medical details (if provided by schools), and guardian contact details.

Teacher & Staff Data

Professional qualifications, employment history, payroll details (if applicable), and other employment-related records.

System Usage Data

Login credentials, IP addresses, browser type, device information, usage logs, and interactions with our services.

Payment Information

Billing details, transaction records, and payment confirmations when services involve fees.

2 How We Use Your Information

We use the information collected for the following purposes:

• To provide, operate, and improve our school management services.
• To create and manage user accounts and authentication.
• To communicate with students, parents, teachers, and school administrators.
• To process payments, issue invoices, and manage subscriptions.
• To generate academic reports, attendance records, and administrative insights.
• To ensure security, detect fraud, and prevent unauthorized access.
• To comply with legal and regulatory requirements.

3 Legal Basis for Processing (GDPR Compliance)

If you are located in the European Union, we process your personal information under the following lawful bases:

4 Data Sharing & Disclosure

However, we may share your information in the following circumstances:

With Schools/Administrators

Student and teacher data are accessible only to authorized school officials.

With Service Providers

Trusted third-party providers that support our operations (e.g., hosting, cloud storage, payment gateways).

For Legal Compliance

If required by law, regulation, or valid legal process.

In Case of Merger/Acquisition

If iSchoolify is involved in a business transfer, user data may be transferred with notice.

5 Data Retention

We retain your personal information only as long as necessary:

• While your school or organization uses iSchoolify.
• For the duration required by applicable law or regulation.
• Until data is deleted at the request of an authorized user or administrator.

6 Data Security

We implement strict administrative, technical, and organizational measures to protect your information against unauthorized access, loss, misuse, or alteration, including:

• Encrypted data transmission (SSL/TLS) - All data in transit is secured.
• Secure servers with restricted access - Physical and digital security measures.
• Full encryption of stored school data - Making it inaccessible to iSchoolify staff.
• End-to-end encryption for chats - Private communications remain private.
• Regular audits and system monitoring - Continuous security improvements.

7 Children's Privacy

8 International Data Transfers

If you access iSchoolify outside Tanzania, your data may be transferred to and stored in countries where our servers or service providers are located. We ensure such transfers comply with applicable data protection laws.

9 Your Rights

Depending on your jurisdiction, you may have the following rights:

10 Cookies & Tracking

We use cookies and similar technologies to improve user experience, analyze trends, and provide personalized content. You may manage cookie preferences through your browser settings.

11 Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. Updates will be posted on our website with the "Last Updated" date revised.

12 Contact Us

If you have questions or concerns about this Privacy Policy or your personal information, please contact us at: